Port Security Grant Program
Funding Opportunity Announcement Title
Fiscal Year (FY) 2013 Port Security Grant Program (PSGP)
Key Dates and Time
Application Start Date: 05/21/2013
Application Submission Deadline Date: 06/24/2013 at 11:59:59 p.m. EST
Anticipated Funding Selection Date: 08/02/2013
Anticipated Award Date: 09/01/2013
Other Key Dates
Applying for FY 2013 PSGP funds requires a two-step process. Step One: initial
submission to determine eligibility and Step Two: full application. Applicants are
encouraged to initiate Step One immediately after the FOA is published but no later
than June 17, 2013. This involves submitting a complete Standard Form 424 to
Grants.gov. Successful completion of this step is necessary for FEMA to determine
eligibility of the applicant. Late submissions of Step One to Grants.gov could result in
applicants missing the application deadline in Step Two. Once FEMA has determined
an applicant to be eligible, applicants can proceed to Step Two, which involves
submitting the full application package via the Non Disaster (ND) Grants system. The
submission deadline for the full application package is June 24, 2013. For additional
details see Section X of the full FOA.
Tier I Ports exclude all of Florida and many other previously included ports:
FY 2013 Target
Allocation
I
California
Los Angeles-Long Beach
$55,924,388
Long Beach
Los Angeles
San Francisco Bay
Carquinez Strait
Martinez
Oakland
Richmond
San Francisco
Stockton
San Diego
Louisiana
New Orleans
Baton Rouge
Gramercy
New Orleans
Plaquemines, Port of
South Louisiana, Port of
St. Rose
25
Appendix A – FY 2013 PSGP Allocations
Depending on the number of highly rated IJs received within each Port Grouping,
funding may adjusted between groups to ensure the most highly effective, risk based
maritime security projects are funded.
Group State/Territory Port Area
FY 2013 Target
New Jersey / Pennsylvania /
Delaware
Delaware Bay
Camden-Gloucester, NJ
Chester, PA
Marcus Hook, PA
New Castle, DE
Paulsboro, NJ
Philadelphia, PA
Trenton, NJ
Wilmington, DE
New York / New Jersey New York, NY and NJ
Texas
Houston-Galveston
Galveston
Houston
Texas City
Washington
Puget Sound
Anacortes
Bellingham
Everett
Olympia
Port Angeles
Seattle
Tacoma
DHS makes all funding opportunities available through the common electronic
“storefront” Grants.gov, accessible on the Internet at http://www.grants.gov. If you
experience difficulties accessing information or have any questions please call the
Grants.gov customer support hotline at (800) 518-4726.
Application forms and instructions are available at Grants.gov. To access these
materials, go to http://www.grants.gov, select “Apply for Grants,” and then select
“Download Application Package.” Enter the CFDA and/or the funding opportunity
number located on the cover of this announcement. Select “Download Application
Package,” and then follow the prompts to download the application package. To
download the instructions, go to “Download Application Package” and select
“Instructions.”
The following match requirements apply for the FY 2013 PSGP (including ferry systems):
• Public Sector. Public sector applicants must provide a non-Federal match (cash
or in-kind) supporting at least 25 percent (25%) of the total project cost for
each proposed project.
• Private Sector. Private sector applicants must provide a non-Federal match
(cash or in-kind) supporting at least 50 percent (50%) of the total project cost
for each proposed project.
Exceptions. The following exceptions to the cost-match requirement may apply:
• There is no matching requirement for grant awards where the total award is
$25,000 or less (with the exception of national and/or regional corporations
submitting 11 or more projects throughout their system[s]).
• There is no matching requirement for grants to train law enforcement agency
personnel in the enforcement of security zones as defined by 46 U.S.C. § 70132,
§ 70107(c)(2)(C) or in assisting in the enforcement of such security zones.
Grantees under the FY 2013 PSGP are encouraged to build and sustain core
capabilities through activities such as:
• Strengthening governance integration;
• Enhancing Maritime Domain Awareness (MDA)
• Enhancing IED and Chemical, Biological, Radiological, Nuclear, Explosive
(CBRNE) prevention, protection, response and supporting recovery capabilities
within the maritime domain
• Enhancing cybersecurity capabilities
• Maritime security risk mitigation projects that support port resilience and recovery
capabilities
• Training and exercises
• Transportation Worker Identification Credential (TWIC) implementation
Period of Performance: 24 months
Grantees must accept their grant awards no later than 90 days from the award date.
The grantee shall notify the awarding agency of its intent to accept and proceed with
work under the award, or provide a written notice of intent to decline. Funds will remain
on hold until the grantee accepts the award through official correspondence (e.g.,
written, electronic signature, signed letter or fax to GPD) and all other conditions of
award have been satisfied, or the award is otherwise rescinded. Failure to accept the
grant award within the 90 day timeframe may result in a loss of funds.
As a condition of eligibility, all PSGP applicants are required to be fully compliant with
relevant Maritime Security Regulations (33 CFR Parts 101-106). Any applicant with an
open or outstanding Notice of Violation (NOV), as of the grant application submission
deadline date, which has been issued to an applicant, and the applicant has (1) failed to
pay within 45 days of receipt; (2) failed to decline the NOV within 45 days of receipt (in
which case a finding of default will be entered by the Coast Guard in accordance with
33 CFR § 1.07-11[f][2]); or (3) the applicant has appealed the NOV as provided for in 33
CFR § 1.07-70 and is in receipt of a final appeal decision from Commandant, U.S.
Coast Guard, as described in 33 CFR § 1.07-75, and has failed to come into
compliance with the final adjudication within the timelines noted therein, will not be
allowed to make application for a Port Security Grant. The COTP will verify security
compliance eligibility during the field review process.
For a listing of eligible Port Areas, please refer to Appendix A – FY 2013 PSGP
IX. How to apply
Application Instructions
1. Investment Justification (IJ). As part of the FY 2013 PSGP application process,
applicants must develop a formal IJ that addresses each initiative being proposed for
funding. A separate IJ should be submitted for each proposed project. Each
applicant may apply for up to three projects (national and/or regional corporations
may submit three projects per port). IJs must demonstrate how proposed projects
address gaps and deficiencies in one or more core capabilities outlined in the NPG.
The IJ must demonstrate the ability to provide enhancements consistent with the
purpose of the program and guidance provided by FEMA. Applicants must ensure
that the IJ is consistent with all applicable requirements outlined in this application
kit.
The IJ must address or answer the following questions:
• What are you requesting funding to purchase?
• What capabilities does the project provide?
• What existing capabilities already exist in the Port Area similar to this project’s
capabilities?
• Why is this project needed and how does it contribute to achieving a more
secure and resilient nation?
• Is your organization a member of the AMSC?
• Is your facility a MTSA regulated facility?
• If you are a MTSA regulated facility, what is your facility’s operation?
• If you are not a regulated facility under MTSA, do you have a facility security
plan, and if you have a plan what authority approved your security plan?
• Have you applied for any other security related grants, and if you have what
grant program and when?
• If you are a recognized State or local agency required to provide security
services, how many MTSA regulated facilities or vessels are in your
immediate area of responsibility?
• How many members of your company or agency have taken an Incident
Command System (ICS) course: ICS 100, ICS 200, ICS 300, ICS 700 or ICS
800?
• Is your organization listed in a risk mitigation plan, and if so, which ones?
• Is there a Memorandum of Understanding (MOU) or a Memorandum of
Agreement (MOA) in place for this investment, to share this investment with
other agencies?
All applicants will submit their PSGP grant application, the associated IJs to include
Detailed Budgets and associated MOUs/MOAs as a file attachment within
https://portal.fema.gov before or on the application deadline date and time. The
individual investments comprising a single application must take place within the
same Port Area. Private MTSA regulated companies that operate in more than one
eligible Port Area must submit separate applications for investments within the Port
Area in which the facility or vessel is located.
4. Sensitive Security Information (SSI) Requirements. Information submitted in the
course of applying for funding or reporting under certain programs or provided in the
course of an entity’s grant management activities under those programs which is
under Federal control is subject to protection under SSI, and must be properly
identified and marked. SSI is a control designation used by DHS to protect
transportation security related information. It is applied to information about security
programs, vulnerability and threat assessments, screening processes, technical
specifications of certain screening equipment and objects used to test screening
equipment, and equipment used for communicating security information relating to
air, land, or maritime transportation. Further information can be located in Title 49,
Part 1520, Section 7 of the Code of Federal Regulations (49 CFR 1520.7).
For the purposes of the PSGP, all IJs shall be considered SSI and treated as such.
This means that applicants shall label documents as SSI and password protect prior
to submission. The passwords for protected documents must be sent (in a separate
email from that containing the documents) to the following e-mail address:
askcsid@dhs.gov. For further information, please contact CSID at (800) 368-6498,
Monday through Friday, 8:00 a.m. – 5:30 p.m. EST.
The subject line of the email should identify:
• Applicant name
• Application number
The body of the e-mail should clearly identify:
• Applicant name
• IJ number and/or summary description
• COTP area
• POC information
NOTE: A single password should be provided for all SSI documents within the same
application.
Environmental and Historic Preservation Review
Written approval must be provided by FEMA prior to the use of any PSGP funds for
construction or renovation. When applying for construction funds, including
communications towers, at the time of application, grantees must submit evidence of
approved zoning ordinances, architectural plans, any other locally required planning
permits, and a notice of Federal interest. Additionally, grantees are required to submit a
SF-424C Budget and Budget detail citing the project costs.
Application
1. Application via Grants.gov. All applicants must file their applications using the
Administration’s common electronic “storefront” – http://www.grants.gov. Eligible
grantees must apply for funding through this portal, accessible on the Internet at
http://www.grants.gov.
The application must be started and submitted using Grants.gov after registration in
the System for Award Management (SAM) is confirmed. The on-line application
includes the following required form:
• Standard Form 424, Application for Federal Assistance
Applying for FY 2013 PSGP funds requires a two-step process. Step One: initial
submission to determine eligibility and Step Two: full application. Applicants are
encouraged to initiate Step One as soon after the FOA is published but no later than
June 17, 2013. This involves submitting a complete Standard Form 424 to
http://www.grants.gov. The Standard Form 424 will be retrieved by ND Grants and
the system will automatically populate the relevant data fields in the application.
Successful completion of this step is necessary for FEMA to determine eligibility of
the applicant. Late submissions to Grants.gov to complete Step One could result in
applicants missing the application deadline in Step Two. Once FEMA has
determined an applicant to be eligible, applicants can proceed to Step Two, which
involves submitting the full application package via the ND Grants system. The
submission deadline for the full application package is June 24, 2013.
21
The application must be completed and final submission made through the ND
Grants system located at https://portal.fema.gov. If you need assistance registering
for the ND Grants system, please contact ndgrants@fema.gov or (800) 865-4076.
Applicants are encouraged to begin their ND Grants registration at the time of
solicitation to ensure they have adequate time to start and complete their application
submission. Unless otherwise referenced, the ND Grants system includes the
following required forms and submissions:
• Standard Form 424A, Budget Information (Non-construction)
• Standard Form 424B, Standard Assurances (Non-construction)
• Standard Form 424C, Budget Information (Construction)
• Standard Form 424D, Standard Assurances (Construction)
• Standard Form LLL, Disclosure of Lobbying Activities (if the grantee has
engaged or intends to engage in lobbying activities)
• Grants.gov (GG) Lobbying Form, Certification Regarding Lobbying
• FEMA Form 112-0-3C, Certifications Regarding Lobbying; Debarment,
Suspension and Other Responsibility Matters; and Drug-Free Workplace
Requirements
• Investment Justification (FEMA Form 089-5) (see Appendix D – PSGP
Investment Justification Template)
• Detailed Budget Worksheet
The program title listed in the CFDA is “Port Security Grant Program.” The CFDA
number is 97.056.
2. Dun and Bradstreet Data Universal Numbering System (DUNS) Number. The
applicant must provide a DUNS number with their application. This number is a
required field within http://www.grants.gov and for SAM. Organizations should verify
that they have a DUNS number, or take the steps necessary to obtain one, as soon
as possible. Applicants can receive a DUNS number at no cost by calling the
dedicated toll-free DUNS Number request line at (866) 705-5711.
3. System for Award Management (SAM). The application process also involves an
updated and current SAM registration by the applicant at http://www.sam.gov.
Please ensure that your organization’s name, address, DUNS number and EIN are
up to date in SAM and that the DUNS number used in SAM is the same one used to
apply for all FEMA awards. Future payments will be contingent on the information
provided in SAM; therefore it is imperative that the information is correct.
Applicants will obtain FOA Overviews and Full Announcement information from the
Grants.gov website where the full FOA is posted.
In addition, the following Telephone Device for the Deaf (TDD) and/or Federal
Information Relay Service (FIRS) number available for this Announcement is: (800)
462-7585.
Applications will be processed through the Grants.gov portal and the ND Grants system.
Hard copies of the application will not be accepted.
Port Area Group Designations
For FY 2013, there will be two Port Area Group Designations, rather than the traditional
four groupings in prior years. Table 2 lists the specific Port Areas by Group that are
eligible for funding through the FY 2013 PSGP and the competitive funding amount
available within each Group. This change helps ensure funding is made available to the
highest risk ports and funding is awarded to projects that are rated most effective in
addressing program priorities and mitigating port security risks. DHS/FEMA reserves
the right to re-allocate funding from one group to the other should the applications within
a particular group prove insufficient in terms of quality, number, and/or total project
costs.
Group I Port Areas
Eight Port Areas have been selected as Group I (highest risk) and will be allocated 60
percent (60%) of funding available. Each Group I Port Area will compete for the target
funding allocation assigned to the group. The amount of available funding for the group
is based on the FY 2013 DHS risk analysis. This will allow applicants to submit IJs for
projects without being confined to a set dollar amount, providing DHS the opportunity to
conduct field and national reviews of each project and make awards based on the two
overarching priorities of PSGP, risk-based funding and regional security cooperation, as
well as evaluating the extent to which each IJ decreases risk for the Port Area.
Group II Port Areas
The legacy Group II, III, and All Other Port Areas are combined into a single Port
Grouping known as Group II, which will receive the remaining 40 percent (40%) of funds
available. These Port Areas will compete for the target funding allocation assigned to
Group II. As is the case with the Group I Port Areas, available funding is based on
results of the FY 2013 DHS risk analysis. The number of legacy Group II and III ports
will be adjusted to, 47 and 35, respectively; thus the total number of Group II ports
under the new grouping methodology is 82. Note: The total number of Group II ports
does not include All Other Port Areas.
Ineligible Entities
The PSGP will not accept applications or IJs from an applicant or sub-applicant for the
purpose of providing a service or product to an otherwise eligible entity.
Port-Wide Risk Management Planning for legacy Group I and Group II Port Areas
Legacy Group I and II Port Areas are encouraged to maintain their PRMPs and to use
them to identify projects that will serve to address remaining maritime security
vulnerabilities. These ports are also highly encouraged to develop a Business
Continuity/Resumption of Trade Plan (BCRTP). For purposes of regional strategic and
tactical planning, these plans must take into consideration all other Port Areas covered
by their AMSP.
24
Appendix A – FY 2013 PSGP Allocations
The PRMP and BCRTP must align with and support the Port Areas’ AMSP, considering
the entire port system strategically as a whole, and will identify a series of actions
designed to effectively mitigate security risks associated with the system’s maritime
critical infrastructure and key resources.
Building on the successes of previous years, during FY 2013, legacy Group I and Group
II ports are required to seek PSGP funding that will ensure alignment with the programs
and projects identified within the Plan(s), which support the following priorities:
• Expand the emphasis on port-wide partnerships, regional management of risk,
port resilience/recovery, and business continuity/resumption of trade
• Expand the emphasis on regional maritime security risk management
• Prioritize port-wide security strategies and tactics that address maritime surface,
underwater, and land-based threats
• Target best maritime security risk-mitigation strategies and tactics to achieve
sustainable port-wide security and business continuity/resumption of trade
planning
• Provide the basis for aligning specific grant-funded security projects under this
and future year PSGP awards within the requirements of the AMSP
• Expand the emphasis on port-wide partnerships, regional management of risk,
port resilience/recovery, and business continuity/resumption of trade
Table 2: FY 2013 PSGP Port Area Groupings
Group State/Territory Port Area
FY 2013 Target
Allocation
I
California
Los Angeles-Long Beach
$55,924,388
Long Beach
Los Angeles
San Francisco Bay
Carquinez Strait
Martinez
Oakland
Richmond
San Francisco
Stockton
San Diego
Louisiana
New Orleans
Baton Rouge
Gramercy
New Orleans
Plaquemines, Port of
South Louisiana, Port of
St. Rose
25
Appendix A – FY 2013 PSGP Allocations
Depending on the number of highly rated IJs received within each Port Grouping,
funding may adjusted between groups to ensure the most highly effective, risk based
maritime security projects are funded.
Group State/Territory Port Area
FY 2013 Target
Allocation
New Jersey / Pennsylvania /
Delaware
Delaware Bay
Camden-Gloucester, NJ
Chester, PA
Marcus Hook, PA
New Castle, DE
Paulsboro, NJ
Philadelphia, PA
Trenton, NJ
Wilmington, DE
New York / New Jersey New York, NY and NJ
Texas
Houston-Galveston
Galveston
Houston
Texas City
Washington
Puget Sound
Anacortes
Bellingham
Everett
Olympia
Port Angeles
Seattle
Tacoma
Group II
Eligible entities not located within the Group I Port Areas
identified above, but operating under an AMSP, are eligible
to compete for funding within Group II.
$37,282,925
